S.O. 221E).- In exercise of the powers conferred by section 30 of
the Securities and Exchange Board of India Act,1992 (15 of 1992), the Board
hereby makes the following regulations to amend the Securities and Exchange
Board of India (Insider Trading) Regulations,1992.
-
These Regulations may be called the Securities and Exchange Board of
India (Insider Trading) (Amendment) Regulations, 2002.
-
They shall come into force on the date of their publication in the Official
Gazette.
-
In the Securities and Exchange Board of India (Insider Trading) Regulations,1992
(hereinafter referred to as "the Regulations") :-
-
In the title, the words "Prohibition of" shall be inserted, before the
words, "Insider Trading", in the bracket.
-
In Regulation 1, in sub-regulation (1), the words "Prohibition of" shall
be inserted before the words " Insider Trading" in the bracket.
-
In Regulation 2;-
-
In clause (c), in sub- clause (ii),-
-
the words "whether temporary or permanent" shall be inserted after the
words "and the company" and before the words "and who may reasonably ";
-
"after sub-clause (ii), the following Explanation shall be inserted:-
"Explanation: For the purpose of clause (c), the words "connected
person" shall include any person who is a connected person six months prior
to an act of insider trading."
-
In clause (d),
-
the word "subscribing", shall be inserted after the words "an act of"
and before the words "buying";
-
the word "subscribe" shall be inserted after the words "or agreeing
to" and before the words, "to buy".
(c) In clause (e);-
(i) the words " by virtue of such connection" appearing before
the words " to unpublished price sensitive " shall be omitted.
(ii) for the word `the’ appearing after the words ` securities of’
and before the word `company’, the word `a’, shall be substituted.
(d) in clause (h),
-
for sub-clause (ii), the following sub-clause, shall be substituted,
namely :-
"(ii) is an intermediary as specified in section 12 of the Act,
Investment company, Trustee Company, Asset Management Company or an employee
or director thereof or an official of a stock exchange or of clearing house
or corporation.
(ii) after sub-clause (vii), the following sub-clauses shall be inserted,
namely;-
"(viii) relatives of the connected person;
(ix) a concern, firm, trust, Hindu Undivided Family, Company,
Association of Persons wherein the relatives of persons mentioned in sub-clauses
(vi),(vii) and (viii) has more than 10% of the holding or interest."
-
After clause (h), the following clause and explanation shall be inserted,
namely ;-
"(ha) `price sensitive information’ means any information which
relates directly or indirectly to a company and which if published is likely
to materially affect the price of securities of company;
Explanation :-
The following shall be deemed to be price sensitive information:-
-
periodical financial results of the company;
-
intended declaration of dividends (both interim and final);
-
issue of securities or buy-back of securities;
-
any major expansion plans or execution of new projects;
-
amalgamation, mergers or takeovers;
-
disposal of the whole or substantial part of the undertaking;
-
any significant changes in policies, plans or operations of the company."
(e) In clause (j), the words "or Securities and Exchange Board
of India" shall be inserted after the words "Central Government" and before
the words, "under section 4".
(f) For clause (k) the following clause and explanation shall be
substituted; namely;-
"(k) Unpublished means information which is not published by the
company or its agents and is not specific in nature.
Explanation: Speculative reports in print or electronic media
shall not be considered as published information."
-
In regulation 3, -
(i) in clause (i), the words "on the basis of" appearing after
the words "any stock exchange" and before the word "unpublished" shall
be substituted by the words "when in possession of ";
(ii) for clause(ii), the following clause shall be substituted,
namely;-
"(ii) communicate, counsel or procure, directly or indirectly,
any unpublished price sensitive information to any person who while in
possession of such unpublished price sensitive information shall not deal
in securities.
Provided that nothing contained above shall be applicable to any
communication required in the ordinary course of business or under any
law."
(iii) clause (iii) shall be omitted.
-
After the regulation 3, the following regulation shall be inserted,
namely;-
"3A. No company shall deal in the securities of another company or
associate of that other company while in possession of any unpublished
price sensitive information."
-
In regulation 4;-
(i) The words, "or communicate any information or counsels any person
dealing in securities", shall be omitted.
(ii) The words and figure "or 3A" shall be inserted after the word
and figure, "regulation 3,"
-
In Chapter III, before regulation 5, the following regulation shall
be inserted, namely;-
" Power to make inquiries and inspection"
4A(1) If the Board suspects that any person has violated any provision
of these regulations, it may make inquiries with such persons or any other
person as mentioned in clause (i) of sub-section (2) of Section 11 as deemed
fit, to form a prima facie opinion as to whether there is any violation
of these regulations.
(2) The Board may appoint one or more officers to inspect the books
and records of insider(s) or any other persons as mentioned in clause (i)
of sub-section (2) of Section 11 for the purpose of sub-regulation (1)."
-
In regulation 5, in sub-regulation (1);-
-
for the words "on the basis of written information in its possession
is of the opinion", the words, "is of prima facie opinion", shall be substituted.
-
the words "or any other person mentioned in clause (i) of sub-section
(1) of section 11 of the Act" shall be inserted after the words "and documents
of an insider" and before the words "for any of the purposes specified
in sub-regulation (2)".
-
In regulation 6;-
-
in sub-regulation (3), the words "an insider or any other person mentioned
in clause (i) of sub-section (1) of section 11 of the Act" shall be inserted
after the words "books of account and the insider" and before the words
"shall be bound".
-
In regulation 7;-
-
in sub-regulation (1), the words "or any other person mentioned in clause
(i) of sub-section (1) of section 11 of the Act" shall be inserted after
the words "who is being investigated" and before the words "to produce
to the investigating authority".
-
In sub-regulation (2), the words "or any other person mentioned clause
(i) of sub-section (2) of section 11 of the Act" shall be inserted after
the words "The insider" and before the words "shall allow the investigating
authority to have reasonable access to the premises".
-
In sub-regulation (3), the words "or any other person mentioned in clause
(i) of sub-section (2) of section 11 of the Act" shall be inserted at the
end of the sentence, after the words "insider".
-
In sub-regulation (4), the words "or any other person mentioned in clause
(i) of sub-section (2) of section 11 of the Act" shall be inserted after
the words "the insider" and before the words "may be reasonably expected
to give".
-
In regulation 8, for the words "one month", the words "reasonable time",
shall be substituted.
-
In regulation 9, for sub-regulations (1) and (2) the following sub-regulation
shall be inserted, namely;-
"9(1) The Board shall, after consideration of the investigation report
communicate the findings to the person suspected to be involved in insider
trading or violation of these regulations.
(2) The person to whom such findings has been communicated shall
reply to the same within 21 days; and
(3) On receipt of such a reply or explanation, if any, from such
person, the Board may take such measures as it deems fit to protect the
interests of the investors and in the interests of the securities market
and for the due compliance of the provisions of the Act, the Regulations
made thereunder including the issue of directions under regulation 11."
-
In regulation 10,
-
the words "regulation 4A and" shall be inserted after the words "contained
in" and before the figure’’5".
-
the words "or any other person mentioned in clause (I) of sub-section
(1) of section 11 of the Act" shall be inserted after the words "insider".
-
For Regulation 11 the following regulation shall be substituted, namely;-
"11 - The Board may without prejudice to its right to initiate
criminal prosecution under section 24 or any action under Chapter VIA of
the Act, to protect the interests of investors and in the interests of
the securities market and for due compliance with the provisions of the
Act, Regulations made thereunder issue any or all of the following order,
namely:-
-
directing the insider or such person as mentioned in clause (i) of sub-section
(2) of section 11 of the Act not to deal in securities in any particular
manner;
-
prohibiting the insider or such person as mentioned in clause ( i )
of sub-section (2) of section 11 of the Act from disposing of any of the
securities acquired in violation of these Regulations;
-
restraining the insider to communicate or counsel any person to deal
in securities;
-
declaring the transaction(s) in securities as null and void;
-
directing the person who acquired the securities in violation of these
regulations to deliver the securities back to the seller;
Provided that in case the buyer is not in a position
to deliver such securities, the market price prevailing at the time of
issuing of such directions or at the time of transactions whichever is
higher, shall be paid to the seller.
-
directing the person who has dealt in securities in violation of these
regulations to transfer an amount or proceeds equivalent to the cost price
or market price of securities, whichever is higher to the investor protection
fund of a Recognised Stock Exchange.
-
Regulation 12 shall be renumbered as regulation 15; and substituted
by the following :
"15 - Any person aggrieved by an order of the Board under these
regulations may prefer an appeal to the Securities Appellate Tribunal."
-
After regulation 11, the following Chapter and Regulations shall be
inserted, namely;-
" CHAPTER IV
POLICY ON DISCLOSURES AND INTERNAL PROCEDURE FOR PREVENTION OF INSIDER
TRADING
"12. Code of internal procedures and conduct for listed companies
and other entities.
-
All listed companies and organisations associated with securities markets
including:
-
the intermediaries as mentioned in section 12 of the Act, asset management
company and trustees of mutual funds;
-
the self regulatory organisations recognised or authorised by the Board;
-
the recognised stock exchanges and clearing house or corporations;
-
the public financial institutions as defined in Section 4A of the Companies
Act, 1956; and
-
the professional firms such as auditors, accountancy firms, law firms,
analysts, consultants, etc., assisting or advising listed companies, shall
frame a code of internal procedures and conduct as near there to the Model
Code specified in Schedule I of these Regulations.
-
The entities mentioned in sub-regulation (1), shall abide by the Code
of Corporate Disclosure Practices as specified in Schedule II of these
Regulations.
-
All entities mentioned in sub-regulation (1), shall adopt appropriate
mechanisms and procedures to enforce the codes specified under sub-regulations
(1) and (2).
-
Action taken by the entities mentioned in sub-regulation (1) against
any person for violation of the code under sub-regulation (3) shall not
preclude the Board from initiating proceedings for violation of these Regulations."
13. Disclosure of interest or holding by directors and officers and
substantial shareholders in a listed companies –
Initial Disclosure:
-
Any person who holds more than 5% shares or voting rights in any listed
company shall disclose to the company, the number of shares or voting rights
held by such person, on becoming such holder, within 4 working days of:-
-
the receipt of intimation of allotment of shares; or
-
the acquisition of shares or voting rights, as the case may be.
-
Any person who is a director or officer of a listed company, shall disclose
to the company, the number of shares or voting rights held by such person,
within 4 working days of becoming a director or officer of the company.
Continual Disclosure
(3) Any person who holds more than 5% shares or voting rights in
any listed company shall disclose to the company the number of shares or
voting rights held and change in shareholding or voting rights, even if
such change results in shareholding falling below 5%, if there has been
change in such holdings from the last disclosure made under sub-regulation
(1) or under this sub-regulation; and such change exceeds 2% of total shareholding
or voting rights in the company.
(4) Any person who is a director or officer of a listed company,
shall disclose to the company, the total number of shares or voting rights
held and change in shareholding or voting rights, if there has been a change
in such holdings from the last disclosure made under sub-regulation (2)
or under this sub-regulation, and the change exceeds Rupees 5 lac in value
or 5000 shares or 2% of total shareholding or voting rights, whichever
is lower.
(5) The disclosure mentioned in sub-regulations (3) and (4) shall
be made within 4 working days of;
-
the receipt of intimation of allotment of shares, or
-
the acquisition or sale of shares or voting rights, as the case may
be."
Disclosure by company to stock exchanges
(6) Every listed company, within five days of receipt, shall disclose
to all stock exchanges on which the company is listed, the information
received under sub-regulations(1), (2), (3) and (4).
Violation of provision relating to disclosure
14. (1) A person who violates provisions of regulation 12 shall
be liable for action under Section 11 or 11 B and/or Section 24 of the
Act.
(2) A person who violates provisions of regulation 13 shall be liable
for action as specified in regulation 11 or Sections 11, 11B or action
under Chapter VIA or section 24 of the Act.
15. After regulation 15, following schedules shall be inserted, namely
:-
" SCHEDULE I
[ Under regulation – 12(1) ]
PART – A
Model Code of Conduct for Prevention of Insider Trading for Listed
Companies
1.0 Compliance Officer
1.1 The listed company has appointed a compliance officer (senior
level employee) who shall report to the Managing Director/Chief Executive
Officer.
1.2 The compliance officer shall be responsible for setting
forth policies, procedures, monitoring adherence to the rules for the preservation
of "Price Sensitive Information", pre-clearing of designated employees’
and their dependents’ trades (directly or through respective department
heads as decided by the company), monitoring of trades and the implementation
of the code of conduct under the overall supervision of the Board of the
listed company.
Explanation: For the purpose of this schedule, the term ‘designated
employee’ shall include:-
(i) officers comprising the top three tiers of the company management
and all employees in the finance department.
(ii) the employees designated by the company to whom these trading
restrictions shall be applicable, keeping in mind the objectives of this
code of conduct.
1.3 The compliance officer shall maintain a record of the designated
employees and any changes made in the list of designated employees
1.4 The compliance officer shall assist all the employees in addressing
any clarifications regarding the Securities and Exchange Board of India
(Prohibition of Insider Trading) Regulations, 1992 and the company's code
of conduct.
2.0 Preservation of "Price Sensitive Information"
2.1 Employees/ directors shall maintain the confidentiality of all
Price Sensitive Information. Employees/ directors shall not pass on such
information to any person directly or indirectly by way of making a recommendation
for the purchase or sale of securities.
2.2 Need to know
2.2.1 Price Sensitive Information is to be handled on a "need to
know" basis, i.e., Price Sensitive Information should be disclosed only
to those within the company who need the information to discharge their
duty.
2.3 Limited access to confidential information
2.3.1 Files containing confidential information shall be kept secure.
Computer files must have adequate security of login and pass word etc.
3.0 Prevention of misuse of "Price Sensitive Information
3.1 All directors/ officers and designated employees of the company
shall be subject to trading restrictions as enumerated below :-
3.2 Trading window
3.2.1 The company shall specify a trading period, to be called "Trading
Window", for trading in the company’s securities. The trading window shall
be closed during the time the information referred to in para 3.2.3 is
un-published.
3.2.2 When the trading window is closed, the employees / directors
shall not trade in the company's securities in such period.
3.2.3 The trading window shall be, inter alia, closed at the time
of:-
-
Declaration of Financial results (quarterly, half-yearly and annual)
-
Declaration of dividends (interim and final)
-
Issue of securities by way of public/ rights/bonus etc.
-
Any major expansion plans or execution of new projects
-
Amalgamation, mergers, takeovers and buy-back
-
Disposal of whole or substantially whole of the undertaking
-
Any changes in policies, plans or operations of the company
3.2.4 The trading window shall be opened 24 hours after the information
referred to in para 3.2.3 is made public.
3.2.5 All directors/ officers/designated employees of the company
shall conduct all their dealings in the securities of the Company only
in a valid trading window and shall not deal in any transaction involving
the purchase or sale of the company’s securities during the periods when
trading window is closed, as referred to in para 3.2.3 or during any other
period as may be specified by the Company from time to time.
3.2.6 In case of ESOPs, exercise of option may be allowed in the
period when the trading window is closed. However, sale of shares allotted
on exercise of ESOPs shall not be allowed when trading window is closed.
3.3 Pre clearance of trades
3.3.1 All directors/officers /designated employees of the company
who intend to deal in the securities of the company (above a minimum threshold
limit to be decided by the company) should pre-clear the transactions as
per the pre-dealing procedure as described hereunder.
3.3.2 An application may be made in such form as the company may
notify in this regard, to the Compliance officer indicating the estimated
number of securities that the designated employee/ officer/ director intends
to deal in, the details as to the depository with which he has a security
account, the details as to the securities in such depository mode and such
other details as may be required by any rule made by the company in this
behalf.
3.3.3 An undertaking shall be executed in favour of the company by
such designated employee / director / officer incorporating, inter alia,
the following clauses, as may be applicable:
-
That the employee/ director/officer does not have any access or has
not received "Price Sensitive Information" upto the time of signing the
undertaking.
-
That in case the employee/ director/officer has access to or receives
"Price Sensitive Information" after the signing of the undertaking but
before the execution of the transaction he/she shall inform the Compliance
officer of the change in his position and that he/she would completely
refrain from dealing in the securities of the company till the time such
information becomes public.
-
That he/she has not contravened the code of conduct for prevention of
insider trading as notified by the company from time to time.
-
That he/she has made a full and true disclosure in the matter
4.0 Other restrictions
4.1 All directors/officers /designated employees shall execute their
order in respect of securities of the company within one week after
the approval of pre-clearance is given. If the order is not executed within
one week after the approval is given, the employee/ director must pre clear
the transaction again.
4.2 All directors/officers /designated employees shall hold their
investments in securities for a minimum period of 30 days in order
to be considered as being held for investment purposes. The holding period
shall also apply to subscription in the primary market (IPOs). In the case
of IPOs, the holding period would commence when the securities are actually
allotted.
4.3 In case the sale of securities is necessitated by personal emergency,
the holding period may be waived by the compliance officer after recording
in writing his/her reasons in this regard.
5.0 Reporting Requirements for transactions in securities
5.1 All directors/officers /designated employees of the listed company
shall be required to forward following details of their Securities transactions
including the statement of dependent family members (as defined by the
company) to the Compliance officer:
-
all holdings in securities of that company by directors/officers /designated
employees at the time of joining the company;
-
periodic statement of any transactions in securities (the periodicity of
reporting may be defined by the company. The company may also be free to
decide whether reporting is required for trades where pre-clearance is
also required); and
-
annual statement of all holdings in securities
5.2 The Compliance officer shall maintain records of all the declarations
in the appropriate form given by the directors/officers /designated employees
for a minimum period of three years.
5.3 The Compliance officer shall place before the Managing Director/Chief
Executive Officer or a committee specified by the company, on a monthly
basis all the details of the dealing in the securities by employees / director
/ officer of the company and the accompanying documents that such persons
had executed under the pre-dealing procedure as envisaged in this code.
6.0 Penalty for contravention of code of conduct
6.1 Any employee/ officer / director who trades in securities or communicates
any information for trading in securities, in contravention of the code
of conduct may be penalised and appropriate action may be taken by the
company.
6.2 Employees / officers / directors of the company who violate the
code of conduct shall also be subject to disciplinary action by the company,
which may include wage freeze, suspension, ineligibility for future participation
in employee stock option plans, etc.
6.3 The action by the company shall not preclude SEBI from taking any
action in case of violation of SEBI (Prohibition of Insider Trading), Regulations,
1992.
7.0 Information to SEBI in case of violation of SEBI (Prohibition
of Insider Trading) Regulations, 1992
7.1 In case it is observed by the company/compliance officer that there
has been a violation of SEBI (Prohibition of Insider Trading) Regulations,
1992, SEBI shall be informed by the company.
PART B
Model Code of Conduct for Prevention of Insider Trading for Other
Entities
1.0 Compliance Officer
1.1 The organisation/firm has a compliance officer (senior
level employee) reporting to the Managing Partner / Chief Executive Officer.
1.2 The compliance officer shall be responsible for setting forth policies
and procedures and monitoring adherence to the rules for the preservation
of "Price Sensitive Information", pre-clearing of all designated employees
and their dependents trades (directly or through respective department
heads as decided by the organisation/firm), monitoring of trades and the
implementation of the code of conduct under the overall supervision of
the partners/proprietors.
1.3 The compliance officer shall also assist all the employees /directors/partners
in addressing any clarifications regarding SEBI (Prohibition of Insider
Trading) Regulations, 1992 and the organisation/firm’s code of conduct.
1.4 The compliance officer shall maintain a record of the designated
employees and any changes made in the list of designated employees.
2.0 Preservation of "Price Sensitive Information"
2.1 Employees /directors/partners shall maintain the confidentiality
of all Price Sensitive Information. Employees /directors/partners must
not pass on such information directly or indirectly by way of making a
recommendation for the purchase or sale of securities.
2.2 Need to know
2.2.1 Price Sensitive Information is to be handled on a "need to know"
basis, i.e. Price Sensitive Information should be disclosed only to those
within the organisation/firm who need the information to discharge their
duty and whose possession of such information will not give rise to a conflict
of interest or appearance of misuse of the information.
2.3 Limited access to confidential information
2.3.1 Files containing confidential information shall be kept secure.
Computer files must have adequate security of login and pass word, etc.
2.4 Chinese Wall
2.4.1 To prevent the misuse of confidential information the organisation
/ firm shall adopt a "Chinese Wall" policy which separates those areas
of the organisation/firm which routinely have access to confidential information,
considered "inside areas" from those areas which deal with sale/marketing/investment
advise or other departments providing support services, considered "public
areas".
2.4.2 The employees in the inside area shall not communicate any Price
Sensitive Information to anyone in public area.
2.4.3 The employees in inside area may be physically segregated from
employees in public area.
2.4.4 Demarcation of the various departments as inside area may be implemented
by the organisation / firm.
2.4.5 In exceptional circumstances employees from the public areas may
be brought "over the wall" and given confidential information on the basis
of "need to know" criteria, under intimation to the compliance officer.
3.0 Prevention of misuse of Price Sensitive Information
3.1 Employees /directors/partners shall not use Price Sensitive Information
to buy or sell securities of any sort, whether for their own account, their
relative’s account, organisation/firm's account or a client's account.
The following trading restrictions shall apply for trading in securities:
3.2 Pre clearance of trades
3.2.1 All directors/officers /designated employees of the organisation/
firm who intend to deal in the securities of the client company (above
a minimum threshold limit to be determined by the organisation/firm) shall
pre-clear the transactions as per the pre-dealing procedure as described
hereunder.
3.3.2 An application may be made in such form as the organisation/firm
may specify in this regard, to the Compliance officer indicating the name
and estimated number of securities that the designated employee / director
/ partner intends to deal in, the details as to the depository with which
he has a security account, the details as to the securities in such depository
mode and such other details as may be required by any rule made by the
organisation/firm in this behalf.
3.3.3 An undertaking shall be executed in favour of the organisation
/ firm by such designated employee / partners / directors incorporating,
inter alia, the following clauses, as may be applicable :
-
That the designated employee / director/partner does not have any access
or has not received any " Price Sensitive Information" upto the time of
signing the undertaking.
-
That in case the designated employee / director/partner has access to or
receives "Price Sensitive Information" after the signing of the undertaking
but before the execution of the transaction he/she shall inform the Compliance
officer of the change in his position and that he/she would completely
refrain from dealing in the securities of the client company till the time
such information becomes public.
-
That he/she has not contravened the code of conduct for prevention of insider
trading as specified by the organisation/firm from time to time.
-
That he/she has made a full and true disclosure in the matter
4.0 Restricted /Grey list
4.1 In order to monitor chinese wall procedures and trading in client
securities based on inside information, the organisation/firm shall restrict
trading in certain securities and designate such list as restricted / grey
list.
4.2 Security of a listed company shall be put on the restricted/grey
list if the organisation/firm is handling any assignment for the listed
company or is preparing appraisal report or is handling credit rating assignments
and is privy to Price Sensitive Information.
4.3 Any security which is being purchased or sold or is being considered
for purchase or sale by the organisation/firm on behalf of its clients/
schemes of mutual funds, etc. shall be put on the restricted/grey list.
4.4 As the restricted list itself is a highly confidential information
it shall not be communicated directly, or indirectly to anyone outside
the organisation/firm. The Restricted List shall be maintained by Compliance
Officer.
4.5 When any securities are on the Restricted List,
trading in these securities by designated employees/directors/partners
may blocked or may be dis-allowed at the time of pre-clearance.
5.0 Other restrictions
5.1 All directors/designated employees /partners shall
execute their order within one week after the approval of
pre-clearance is given. If the order is not executed within one week after
approval is given, the employee/ director/partners must pre clear the transaction
again.
5.2 All directors/officers /designated employees /partners
shall hold their investments for a minimum period of 30 days in
order to be considered as being held for investment purposes.
5.3 The holding period shall also apply to purchases in the primary
market (IPOs). In the case of IPOs, the holding period would commence when
the securities are actually allotted.
5.4 In case the sale of securities is necessitated by personal emergency,
the holding period may be waived by the compliance officer after recording
in writing his/her reasons in this regard.
5.5 Analysts, if any, employed with the organisation / firm while preparing
research reports of a client company(s) shall disclose their share holdings/
interest in such company(s) to the compliance officer.
5.6 Analysts who prepare research report of a listed company shall not
trade in securities of that company for thirty days from preparation of
such report.
6.0 Reporting Requirements for transactions in securities
6.1 All directors / designated employees / partners of the
organisation/firm shall be required to forward following details of their
Securities transactions including the statement of dependent family members
(as defined by the organisation/firm) to the Compliance officer:-
-
all holdings in securities by directors/officers /designated employees
/partners at the time of joining the organisation.
-
periodic statement of any transactions in securities (the periodicity of
reporting may be defined by the firm or organisation. The organisation
/ firm may also be free to decide whether reporting is required for trades
where pre-clearance is also required.
-
annual statement of all holdings in securities
6.2 The Compliance officer shall maintain records of all the declarations
given by the directors/ designated employees /partners in the appropriate
form for a minimum period of three years.
6.3 The Compliance officer shall place before the Chief Executive Officer/
Partner or a committee notified by the organisation/firm, on a monthly
basis all the details of the dealing in the securities by designated employees
/directors/partners of the organisation/firm and the accompanying documents
that such persons had executed under the pre-dealing procedure as envisaged
in this code.
7.0 Penalty for contravention of code of conduct
7.1 Any employee / partner / director who trades in securities
or communicates any information or counsels any person trading in securities,
in contravention of the code of conduct may be penalised and appropriate
action may be taken by the organisation / firm.
7.2 Employees / partners / directors of the organisation / firm who
violate the code of conduct may also be subject to disciplinary action
by the company, which may include wage freeze, suspension, etc.
7.3 The action by the organisation / firm shall not preclude SEBI from
taking any action in case of violation of SEBI (Prohibition of Insider
Trading) Regulations, 1992.
8.0 Information to SEBI in case of violation of SEBI (Prohibition of
Insider Trading) Regulations
8.1 In case it is observed by the organisation/
firm / compliance officer that there has been a violation of these Regulations,
SEBI shall be informed by the organisation / firm.
9.0 Listed intermediaries to comply with both part A and B of Schedule
I.
9.1 The intermediaries such as credit rating agencies, Asset Management
Companies, or broking companies etc. whose securities are listed in recognised
stock exchange shall comply with both Part A and Part B of this Schedule
in respect of its own securities and client’s securities.
SCHEDULE II
[ see under regulation 12(2) ]
CODE OF CORPORATE DISCLOSURE PRACTICES FOR PREVENTION OF INSIDER
TRADING
1.0 Corporate Disclosure Policy
1.1 To ensure timely and adequate disclosure of price sensitive information,
the following norms shall be followed by listed companies:-
2.0 Prompt disclosure of price sensitive information
2.1 Price sensitive information shall be given by listed companies to
stock exchanges and disseminated on a continuous and immediate basis.
2.2 Listed companies may also consider ways of supplementing information
released to stock exchanges by improving investor access to their public
announcements.
3.0 Overseeing and co-ordinating disclosure
3.1 Listed companies shall designate a senior official (such as compliance
officer) to oversee corporate disclosure.
3.2 This official shall be responsible for ensuring that the company
complies with continuous disclosure requirements, overseeing and co-ordinating
disclosure of price sensitive information to stock exchanges, analysts,
shareholders and media, and educating staff on disclosure policies and
procedure.
3.3 Information disclosure/ dissemination may normally be approved in
advance by the official designated for the purpose.
3.4 If information is accidentally disclosed without prior approval,
the person responsible may inform the designated officer immediately, even
if the information is not considered price sensitive.
4. 0 Responding to market rumours
4.1 Listed companies shall have clearly laid down procedures for responding
to any queries or requests for verification of market rumours
by exchanges.
4.2 The official designated for corporate disclosure shall be responsible
for deciding whether a public announcement is necessary for verifying or
denying rumours and then making the disclosure.
5.0 Timely Reporting of shareholdings/ ownership and changes in
ownership:
5.1 Disclosure of shareholdings/ ownership by major shareholders and
disclosure of changes in ownership as provided under any Regulations made
under the Act and the listing agreement shall be made in a timely and adequate
manner.
6.0 Disclosure/ dissemination of Price Sensitive Information with
special reference to Analysts, Institutional Investors
Listed companies should follow the guidelines given hereunder while
dealing with analysts and institutional investors:-
(i) Only Public information to be provided
Listed companies shall provide only public information to the analyst/
research persons/ large investors like institutions. Alternatively, the
information given to the analyst should be simultaneously made public at
the earliest.
(ii) Recording of discussion
In order to avoid misquoting or misrepresentation, it is desirable that
at least two company representative be present at meetings with Analysts,
brokers or Institutional Investors and discussion should preferably be
recorded.
(iii) Handling of unanticipated questions
A listed company should be careful when dealing with analysts’ questions
that raise issues outside the intended scope of discussion. Unanticipated
questions may be taken on notice and a considered response given later.
If the answer includes price sensitive information, a public announcement
should be made before responding.
(iv) Simultaneous release of Information
When a company organises meetings with analysts, the company shall make
a press release or post relevant information on its website after every
such meet. The company may also consider live webcasting of analyst meets.
7.0 Medium of disclosure/ dissemination
(i) Disclosure/ dissemination of information may be done through
various media so as to achieve maximum reach and quick dissemination.
(ii) Corporates shall ensure that disclosure to stock exchanges is made
promptly.
(iii) Corporates may also facilitate disclosure through the use of their
dedicated Internet website.
(iv) Company websites may provide a means of giving investors a direct
access to analyst briefing material, significant background information
and questions and answers.
(v) The information filed by corporates with exchanges under continuous
disclosure requirement may be made available on the company website."
8.0 Dissemination by stock exchanges
-
The disclosures made to stock exchanges may be disseminated by the exchanges
to investors in a quick and efficient manner through the stock exchange
network as well as through stock exchange websites.
-
Information furnished by the companies under continuous disclosure requirements,
should be published on the web site of the exchange instantly.
-
Stock exchanges should make immediate arrangement for display of the information
furnished by the companies instantly on the stock exchange web site.
[ F.No.SEBI/LE/ 2180 /2002]
D.R.MEHTA
CHAIRMAN
SECURITIES AND EXCHANGE BOARD OF INDIA
FOOT NOTE :
-
Securities and Exchange Board of India (Insider Trading) Regulations,
1992, the Principal Regulation, was published in the Gazette of India on
19th November 1992, vide S.O.LE/6308/92(E).
-
The principal regulation was subsequently amended by
-
SEBI (Appeal to Securities Appellate Tribunal) (Amendment) Regulations,
2000 vide S.O. No. 278(E) published in the Gazette of India on 28th
March 2000.
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