Electronic Data Information Filing And Retrieval (EDIFAR)

SMD/POLICY/Cir-13/02
June 20, 2002

The Executive Directors/ Managing Directors,
All Stock Exchanges
 

Dear Sir/Madam,

Sub: Electronic Data Information Filing And Retrieval (EDIFAR)

EDIFAR is Electronic Data Information Filing and Retrieval system. This would involve electronic filing of information in a standard format by the companies. This system will have several benefits by way of dissemination of information to various classes of market participants like investors, regulatory organisation, research institutions etc., This would also be useful to the companies and the stock exchanges.

SEBI in association with National Informatics Center (NIC) has set up an Electronic Data Information Filing And Retrieval (EDIFAR) to facilitate filing of certain documents/statements by the listed companies on line on the web site to be maintained by NIC. This system is being introduced in a phased manner and would be applicable to 200 companies, a list of which is enclosed. Initially, the following statements/information would be filed on-line.

• Financial statements comprising of balance sheet, profit and loss account and full version of annual report; half yearly financial statements including cash flow statements and quarterly financial statements.
• Corporate governance reports
• Shareholding pattern statement.
• Action taken against the company by any regulatory agency.

Filing of these statements/information would be in addition to the filings to be made by the companies with the stock exchange in compliance with various provisions of listing agreement.

Accordingly, you are advised to amend the listing agreement by incorporating Clause 51 as mentioned below and to immediately bring it to the notice of the companies to which it is applicable:

"Clause 51 : EDIFAR FILING (1) The company agrees that it shall file the following information, statements and reports on the Electronic Data Information Filing and Retrieval (EDIFAR) website maintained by the SEBI in association with the National Informatics Centre (NIC), on-line, in such manner and format and within such time as may be specified by SEBI:

• Full version of annual report including the balance sheet, profit and loss account, director’s report and auditor’s report; cash flow statements; half yearly financial statements quarterly financial statements.
• Corporate governance report.
• Shareholding pattern statement.
• Statement of action taken against the company by any regulatory agency.
• Such other statement, information or report as may be specified by SEBI from time to time in this regard.

Provided that the requirement of this clause shall be in addition to and not in derogation from the requirements of other clauses of this listing agreement, which may require filing of any statements, reports and information in the physical or other form with the exchange.

(2) The company agrees that it shall appoint a compliance officer who shall be responsible for filing the above information in the EDIFAR system. The compliance officer and the company shall ensure the correctness and authenticity of the information filed in the system and that it is in conformity with applicable laws and terms of the listing agreement.

(3) The company undertakes that while filing the information in the EDIFAR system, it shall make the following disclaimer clause:

‘The information furnished above is certified by [company’s name] to be true, fair and accurate (except in respect of errors in or omissions from documents filed electronically that result solely from electronic transmission errors beyond our control and in respect of which we take corrective action as soon as it is reasonably practicable after becoming aware of the error or the omission). SEBI, the Stock Exchanges or the NIC do not take any responsibility for the accuracy, validity, consistency and integrity of the data entered and updated by it.’ The name of the compliance officer with his designation and the company’s name shall be displayed immediately below the disclaimer clause."

Companies would be required to file these information/statements and reports on EDIFAR with effect from July 15, 2002 and would be filed simultaneously with the information being filed with the Stock Exchanges. In case any of the Company included in the list files any of these Information/Statements and reports physically with the Stock Exchanges between July 1, 2002 and July 13, 2002, such companies should also file the same Information electronically on EDIFAR by July 15, 2002. The manner and format has been provided in the Operational Manual available on the web site. 
 

Yours faithfully
 
 

P. K. BINDLISH
 

Encl: As above

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Annexure

List of Companies for Initial Phase of EDIFAR project
S.No.	Company Name
1	Adani Exports Ltd
2	Alfa Laval (India) Ltd
3	Apollo Hospitals Enterprise Ltd
4	Apollo Tyres Ltd
5	Aptech Ltd
6	Archies Greetings & Gifts Ltd
7	Asea Brown Boveri Ltd
8	Ashok Leyland Ltd
9	Asian Hotels Ltd
10	Asian Paints (India) Ltd
11	Associated Cement Companies Ltd
12	Aurobindo Pharma Ltd
13	Aventis CropScience India Ltd
14	Bajaj Auto Ltd
15	Ballarpur Industries Ltd
16	Balrampur Chini Mills Ltd
17	Bank of Baroda
18	Bank of India
19	BASF India Ltd
20	Bata India Ltd
21	Bharat Electronics Ltd
22	Bharat Forge Ltd
23	Bharat Heavy Electricals Ltd
24	Bharat Petroleum Corporation Ltd
25	Birla 3M Ltd
26	Bombay Dyeing and Manufacturing Company Ltd
27	BPL Ltd
28	Britannia Industries Ltd
29	BSES Ltd
30	Cadbury India Ltd
31	Cadila Healthcare Ltd
32	Carrier Aircon Ltd.
33	Castrol India Ltd
34	Century Textiles Industries Ltd
35	Chambal Fertilisers & Chemicals Ltd
36	Ciba Specialty Chemicals (India) Ltd
37	Cipla Ltd
38	CMC Ltd
39	Colgate Palmolive (India) Ltd
40	Container Corporation of India Ltd
41	Corporation Bank
42	Credit Rating Information Services of India Ltd
43	Cummins India Ltd
44	Dabur India Ltd
45	Deepak Fertilisers & Petrochemicals Corporation Ltd
46	Digital GlobalSoft Ltd
47	Dr Reddys Laboratories Ltd
48	DSQ Software Ltd
49	E Merck (India) Ltd
50	EID Parry (India) Ltd
51	EIH Ltd
52	Electrolux Kelvinator Ltd
53	Engineers India Ltd
54	Escorts Ltd
55	Essar Steel Ltd
56	Essel Packaging Ltd.
57	Exide Industries Ltd
58	Finolex Cables Ltd
59	Gas Authority of India Ltd
60	German Remedies Ltd
61	Gillette India Ltd
62	GlaxoSmithKline Pharmaceuticals Ltd
63	Global Trust Bank Ltd
64	Godfrey Phillips India Ltd
65	Godrej Industries Ltd
66	Grasim Industries Ltd
67	Great Eastern Shipping Co Ltd
68	GTL Ltd
69	Gujarat Ambuja Cements Ltd
70	Gujarat Gas Company Ltd
71	Gujarat Industries Power Company Ltd
72	Gujarat Narmada Valley Fertilizers Company Ltd
73	Gujarat State Fertilizers & Chemicals Ltd
74	HCL Infosystems Ltd
75	HCL Technologies Ltd
76	HDFC Bank Ltd
77	Henkel Spic India Ltd
78	Hero Honda Motors Ltd
79	Himachal Futuristic Communications Ltd
80	Himatsingka Seide Ltd
81	Hind Lever Chemicals Ltd
82	Hindalco Industries Ltd
83	Hindustan Inks & Resins Ltd
84	Hindustan Lever Ltd
85	Hindustan Petroleum Corporation Ltd
86	Hindustan Zinc Ltd
87	Hoechst Marrion Russel Ltd.
88	Housing Development Finance Corporation Ltd
89	Hughes Software Systems Ltd
90	ICI India Ltd
91	ICICI Bank Ltd
92	ICICI Ltd
93	IFCI Ltd
94	India Cements Ltd
95	Indian Aluminium Company Ltd
96	Indian Hotels Company Ltd
97	Indian Oil Corporation Ltd
98	Indian Petrochemicals Corporation Ltd
99	Indian Rayon & Industries Ltd
100	Indo Gulf Corporation Ltd
101	Indusind Bank Ltd
102	Industrial Development Bank of India
103	Infosys Technologies Ltd
104	Ingersoll-Rand (India) Ltd
105	ITC Bhadrachalam Paperboards Ltd
106	ITC Hotels Ltd
107	ITC Ltd
108	Jaiprakash Industries Ltd
109	Knoll Pharmaceuticals Ltd
110	Kochi Refineries Ltd
111	Kodak India Ltd
112	KSB Pumps Ltd
113	Lakshmi Machine Works Ltd
114	Larsen & Toubro Ltd
115	LIC Housing Finance Ltd
116	Lupin Laboratories Ltd
117	Madras Cements Ltd
118	Mahanagar Telephone Nigam Ltd
119	Mahindra & Mahindra Ltd
120	Mangalore Refinery & Petrochemicals Ltd
121	Marico Industries Ltd
122	Mastek Ltd
123	Mirc Electronics Ltd
124	Monsanto India Ltd
125	Morepen Laboratories Ltd
126	Moser Baer India Ltd
127	Motor Industries Co Ltd
128	Mphasis BFL Ltd
129	MRF Ltd
130	Nagarjuna Fertilizers & Chemicals Ltd
131	National Aluminium Company Ltd
132	Nestle India Ltd
133	Neyveli Lignite Corporation Ltd
134	Nicholas Piramal India Ltd
135	NIIT Ltd
136	Nirma Ltd
137	Novartis India Ltd
138	Oil & Natural Gas Corporation Ltd
139	Orchid Chemicals & Pharmaceuticals Ltd
140	Oriental Bank of Commerce
141	OTIS Elevator Company (India) Ltd
142	Parke-Davis (India) Ltd
143	Pentamedia Graphics Ltd
144	Pfizer Ltd
145	Pidilite Industries Ltd
146	Polaris Software Lab Ltd
147	Procter & Gamble Hygiene and Health Care Ltd
148	PSI Data Systems Ltd
149	Punjab Tractors Ltd
150	Ranbaxy Laboratories Ltd
151	Rashtriya Chemicals & Fertilizers Ltd
152	Raymond Ltd
153	Reckitt Benckiser (India) Ltd
154	Reliance Capital Ltd
155	Reliance Industries Ltd
156	Reliance Petroleum Ltd
157	Rhone-Poulenc (India) Ltd
158	Rolta India Ltd
159	Saregama India Ltd
160	Satyam Computer Services Ltd
161	Shipping Corporation of India Ltd
162	Shree Rama Multi-Tech Ltd
163	Siemens Ltd
164	Silverline Technologies Ltd
165	Smithkline Beecham Consumer Healthcare Ltd
166	Smithkline Beecham Pharmaceuticals (India) Ltd
167	SRF Ltd
168	SSI Ltd
169	State Bank of India
170	Steel Authority of India Ltd
171	Sterlite Industries (I) Ltd
172	Sterlite Optical Ltd.
173	Sun Pharmaceutical Industries Ltd
174	Sundram Fasteners Ltd
175	Tata Chemicals Ltd
176	Tata Elxsi Ltd
177	Tata Engineering & Locomotive Company Ltd
178	Tata Honeywell Ltd
179	Tata Infotech Ltd
180	Tata Iron and Steel Company Ltd
181	Tata Power Company Ltd
182	Tata Tea Ltd
183	Television Eighteen India Ltd
184	Thermax Ltd
185	Thomas Cook (India) Ltd
186	Timken India Ltd
187	Titan Industries Ltd
188	Trigyn Technologies Ltd
189	TVS Suzuki Ltd
190	United Phosphorus Ltd
191	UTI Bank Ltd
192	Videocon International Ltd
193	Videsh Sanchar Nigam Ltd
194	Visualsoft Technologies Ltd
195	Wartsila India Ltd
196	Whirlpool of India Ltd
197	Wipro Ltd
198	Wockhardt Ltd
199	Wyeth Lederle Ltd
200	Zee Telefilms Ltd